Hire our facilities

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Your organisation(Required)

ABN(Required)

Name of Contact Person(Required)

First Last

Phone(Required)

Email(Required)

Correspondence Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Billing Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Name of Responsible Officer(Required)

First Last

Emergency Contact Name(Required)

First Last

Emergency Contact Phone(Required)

Please upload a copy of your public liability insurance policy here :(Required)

Max. file size: 64 MB.

Name of Event(Required)

Event Date(Required)

Venue Access Time(Required)

(Specify AM or PM)

Event Start Time(Required)

(Specify AM or PM)

Event End Time(Required)

(Specify AM or PM)

Vacate Time(Required)

(Specify AM or PM)

Type of Event(Required)

Expected Number of Attendees(Required)

Venue Required(Required)

Room Number

Admission Charge(Required)

Will catering be required?(Required)

Yes

No

Will liquor be served at the event?(Required)

Yes

No

Will liquor be sold at the event?(Required)

Yes

No

If requesting to serve or sell liquor, you must obtain a Government of Tasmania liquor licence and provide a copy to the School. The original must be clearly displayed at the event. Approval from the Principal must be sought prior to the event.

Please provide details of any equipment and staging you intend to bring to the event:

Please indicate other equipment you require which may be supplied by the School (chairs, tables etc.) {additional fees may apply}:

Will internet access be required (additional fees may apply):(Required)

Yes

No

Will audio visual equipment be required (additional fees may apply):(Required)

Yes

No

Please provide details of audio visual equipment required:

Terms and Conditions(Required)

I agree to the Terms and Conditions

o The property is to be left in the manner it was found following hiring
o The hirer takes responsibility for removing their own rubbish
o The hirer acknowledges that there will be no storage facilities available
o 50% Hire deposit payable in advance
o The Hirer is responsible for costs of repair to any damages that might be incurred
o The hirer is to comply with Workplace Health and Safety Legislation at all times.
o The Hirer is responsible for any insurance risks relative to the hiring
o All Hirers must produce evidence of Public Liability Insurance noting Collegiate’s interests
o The hirer will be required to undergo and sign off on an induction process, including the completion of a Risk Management Form which will incorporate OH&S matters prior to using the facility
o The Hirer acknowledges that School representatives have the right of entry at all times
o The hirer acknowledges that they will engage a Collegiate duty technician for the duration of hire in the Performing Arts Centre, and at times in Linmor Hall
o Additional requests involved with the hiring other than on an “as is, where is basis” may be subject to an additional charge
o No illegal activities or improper behaviour are permitted on the site or its surrounds
o Any security callouts involving staff or outside contractors will be at the hirer’s expense ($75.00 per callout).
o Any other costs borne by the School as a result of the hiring to be payable by the hirer (eg set up costs, additional cleaning).
o It is the responsibility of the hirer to obtain the necessary Licence to serve liquor and provide a copy of the Licence to the School prior to the event (if applicable).
o The hirer will also provide evidence of Responsible Service of Alcohol (RSA) certificates.
o If requested, the hirer will provide the School with Working With Vulnerable People (Child Related Activity) registration details
o Hiring to be approved by the Principal or delegate.
o If the hirer wishes to cancel a booking, notice must be given to Collegiate in writing
o If cancellation is 30 days or more before the event date, a $100 cancellation fee will apply and the remainder of the deposit will be refunded
o If cancellation is made within 30 days before the event date, there will be no refund of deposit
o If Collegiate, at its discretion, cancels a booking, notice will be given to the hirer in writing
o If cancellation is due to a breach, there will be no refund of deposit made
o If cancellation is due to other reasons, such as the School’s need for the venue, a full refund will be made

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Hire Facilities